ENTRANTS BRIEFING NOTES
It is important that you read the information contained on these pages.
Welcome from the Organisers
CareFlight welcomes you as an entrant to the 2011 Woodford to Glenbrook Classic. This event has been running for over a decade and in that time has contributed significant funds to the lifesaving work of CareFlight.
CareFlight is a not-for-profit charity providing a medical retrieval service to critically ill and injured patients. Our specialist doctors attend accidents and hospitals every day to stabilise and transfer patients to specialist care using Ambulance Service Helicopters, CareFlight Helicopters, Road Ambulances and jets.
Without community support CareFlight would not be able to undertake these life saving missions every day of the year. The small fee you have paid to enter the 2011 Woodford to Glenbrook Classic funds the set-up and running of the event, however the sponsorship and fundraising you generate will help fund CareFlight.
On behalf of the entire team at CareFlight, I would like to thank all our Volunteers who have worked on the organisation of this event including the Rural Fire Service, St John Ambulance Service and many more groups and individuals who contribute volunteer hours towards ensuring the event is a success every year.
I would also like to thank the National Parks and Wildlife Service for their continued support of the event. Their dedication of time and resources is invaluable and I am sure you will join me in applauding them for excellent condition of the trail for the 2011 event.
Thank you again for your entry. We do appreciate your support and thank you in advance for the sponsorship income you will raise to help CareFlight.
Manager, Community and Sponsor Engagement
Money raised by entrants through donations and fundraising activities helps to fund the services of CareFlight. Each entrant is asked to assist with this fundraising – your effort may help us to save the life of yourself or someone you love.
A fundraising page was set up for you with Gofundraise when you registered for the event. Simply email your page to your friends and family and ask them to sponsor you in your efforts. Donations to your Fundraising Page are fast and secure. No cash collection, no paperwork , no worries!
Please note, it is not too late to send your fundraising page out to your family and friends as ask for their support.
Parking & Transport
CityRail has been supportive of the Woodford to Glenbrook Classic for many years, however you still need to buy a ticket. If you are travelling to the event via train we suggest that you log on to www.131500.info or call 131500 for the latest train times and info. CityRail services can only carry a small number of bikes, so riders are advised to make alternative travel arrangements where possible. CityRail has also advised that this year there will be no bicycles permitted on the trains from Glenbrook to Woodford. Participants should be aware that buses are replacing trains between Penrith and Central as well as between St Marys and Granville. Due to the use of buses, trains leaving Penrith may run anything up to 30 minutes late and you may have to adjust your leaving times accordingly on the day.
If you are going to drive your car to the event, we recommend that you park at Glenbrook Railway Station and catch the train to Woodford Station. If you have a bike, that will be transported separately from Glenbrook Railway Station to Woodford by the event volunteers. Following the race finish at Euroka, there will be transport from 12.30pm back to Glenbrook Railway Station where your car is parked. While every care is taken with loading and unloading bikes, the volunteers and organisers are not responsible for any damage.
There is limited parking at Woodford. Drivers may park their cars on the northern side of the railway line but please show that you care for the local community and do not park across driveways or on gardens. Cars in these areas will be towed away. We recommend parking at Glenbrook if possible.
Euroka is situated within the Blue Mountains National Park, on the Oaks Fire Trail. This means that any vehicles entering the park will be subjected to the National Park Entry Fee of $7 or $12 for Mini-buses. Parking is available at Euroka, however, there is no shuttle service operating from Euroka to the start line so you will need to make your own arrangements for this.
The event will start at the advertised times, so please plan your travel accordingly.
Registration on the Day
Register your attendance and collect your race number and timing chip at the Woodford Railway Station Car Park on the Southern (Upper) Side of the Rail Line (near the start line). Please note that we require you to complete registration at least 30 minutes prior to your start time. There may be a queue at the registration table so please ensure you arrive with plenty of time to spare.
Note there will be no entries available on the day.
Start of the Event
The race starts at the Woodford Railway Station. The following table indicates the start times allocated to each group. These start times may vary on the day dependant on the number of entrants. Males and Females will start together. Those cyclists who feel that they have a chance of winning their age division will be invited to the front of their wave.
*Cyclists please note. If you start in the outright contenders wave you are not eligible for prizes in your age group.
Please take good note of your entry group and the start time allocated to that “Wave”. Your “Wave” will be lined up at a pre-start line and staged ready to move up to the start line as the wave in front departs. We will have volunteer marshals there to help with this process.
You may place your personal items into a plastic bag which will be provided to you at the start. Write your race number on the bag using the marker pens provided. Once the last entrant has departed, the bags will be transported to the finish at Euroka. This may mean that some cyclists will experience a delay in their bags arriving at the finish line.
Please note – CareFlight and its volunteers take all care in transporting these plastic bags to the finish line, but cannot accept any responsibility for loss of, or damage, to personal items.
On the Course!
Fresh drinking water and sports drink (some of which was donated by Coca Cola) will be available from marshalling points all along the course. Bottled water is not provided during the race. This is to reduce the number of plastic bottles and lids found in the bush. You will be able to purchase drinks at the finish area at Euroka.
DO NOT CALL 000. If you receive or witness an injury, ensure someone notifies the volunteers at the next Control Point or Drink Station which are positioned all along the course. All Control Points are in radio communication and all have first aiders.
St John Ambulance is on hand to deliver first aid. A CareFlight Doctor will also be on hand for the duration of the event. There are areas along the track which have been earmarked as Helicopter landing zones for any serious injuries.
There is no make-up time, so as long as someone has notified the next control point of any incident, you are OK to continue racing. PLEASE NOTE that the course is one direction only – do not proceed against the direction of the race.
Race Guidelines and Conduct
By entering the event you have already agreed to the entry terms and conditions. The following guidelines are additional information to ensure your experience is safe and enjoyable.
The event will start in waves. Winners of each category will be calculated based on their actual start time and actual finish time.
All entrants will be marshalled at the start into “Waves”. Should you miss the correct wave, join the next wave and notify the officials at the start line.
Passing – respect the other entrants and look before passing. Warn the entrant in front of you that they are about to be passed and which side you will pass them on (eg “passing on your left”)
Any entrant found cheating – by course-cutting or otherwise – will be disqualified from the event.
All cyclists must wear an Australian Standards approved cycling helmet.
All entrants must wear their race number and timing chip for the duration of the event.
It is highly recommended that you carry a water bottle or hydration pack.
The track is 25 kilometres long. Entrants who withdraw will need to wait until the conclusion of the event at 2pm to be transported out (unless injured).
The track varies in width and has a rough surface at times. There are many sudden corners and steep drops on either side.
There are 10 Control Points along the course. Please obey the directions from event volunteers at all times.
Withdrawal during the Event.
If you withdraw during the event, you must notify the nearest Control Point of this. Please hand them your race number and timing chip. You may wait until the sweep vehicle comes and provides transport to the finish. However if you are leaving the course after withdrawing, it is essential that you notify the Control Point of this and your arrangements for transport off the course.
Finish Line & Euroka Activities
2011 FINISH LOCATION!
There is a sharp turn at the end of the trail before Euroka clearing where the course goes downhill into the clearing and on to the Daruk Campground. This change was made 2 years ago and was necessary for safety reasons at the finish line. We ask that you keep this in mind as you approach the finish line.
At the finish location there will be a fantastic array of activities and entertainment brought in to make the finish area a great place to relax and enjoy the afternoon with family and friends. Invite them along and make an afternoon of it!
There will be a variety of food for sale – fruit, eggs & bacon, sausages, steak sandwiches and gozleme.
A coffee van will be selling hot drinks at both the start and finish lines.
First Aid and Medical Support
St John Ambulance will be setting up a First Aid and medical support tent at the finish.
After the last entrants finish the event, the CareFlight doctor and Paramedic will be at the first aid tent.
Presentations & Prizes
Presentation of awards will start at 12.30pm for cyclists and 1.30pm for runners.
1st Prize will be awarded for both male and female entrants in each age category
A prize for the winning team
A prize for the highest amount raised (not awarded on the day)
End Time & Transport to Glenbrook
The race will end officially at 2pm. Any entrants who are still on the track at this time will be picked up by the Rural Fire Service truck and taken to the finish at Euroka. The organisers and volunteers of the event cannot accept any responsibility whatsoever for persons still on the course after 2pm.
Please note – some food vendors and suppliers at the finish area may cease operation after 2pm. Medical support will remain until 3pm.
There will be mini-buses available at Euroka to transport people back to Glenbrook Railway Station. This will commence at 12.30pm and conclude once the sweep vehicle has completed the course.
Results and Photos.
Results will be available early in the week after the event. A link to the results will be placed on the CareFlight Woodford to Glenbrook page.
Marathon-Photos.com are the official photographers of the Woodford to Glenbrook Classic. Marathon-Photos.com photographs distance and endurance events around the world, with images displayed on the internet for viewing and ordering. Marathon-Photos.com offer an exciting range of print and digital photo options. The Digital Super Pack is particularly popular. It offers all identified images of an athlete in all purchase options. Digital orders are available to download the next working day from receipt of payment.
To make sure you are captured in the 2011 race make sure your bib number is clearly visible – and always remember to smile!
Marathon -Photos make a payment to CareFlight based on the sales of photos. Support them and support CareFlight.
Our Volunteers – Please thank them!
This event has been organised and run by a massive team of Volunteers. Some belong to formal groups such as the Rural Fire Service, and St John Ambulance, and others are individuals who have an interest in helping CareFlight. From the Registration Desk, to the course marshals, to the finish line assistants, ALL of them have given freely of their time to ensure that you have a safe and enjoyable experience. Please take the time to thank them and above all please respect their directions and advice. We thank you for your cooperation with our Volunteers at all times.
We still need volunteers. So if you have a colleague, friend or family member who may be interested in volunteering to help at the event, please have them send an e-mail to email@example.com or call John Ebbott direct on 9843 5123.
In the unlikely event that the Woodford to Glenbrook Classic will be postponed due to bad weather, it will be rescheduled to a Sunday 14th August, 2011. If in doubt about the event call 9843 5132 for a recorded message.
If there is anything that is still unclear after having read all of the details above, please don’t hesitate to send us an e-mail at firstname.lastname@example.org and we will respond to your question as soon as possible.
If you have an urgent enquiry please contact Don Kemble on 9843 5100.